Privacy Policy

Revised 9/2023 

  1. What information do we collect? Personal information you disclose to us.
    We collect personal information that you voluntarily provide to us when expressing an interest in obtaining information about us, when participating in activities on our site (event registrations/donations) or otherwise contacting us.
    • Name and Contact Data. We collect your first and last name, email address, postal address, phone number and other similar contact data.
    • Payment Data. We collect the necessary data to process your payment if you register for an event or donate. Information includes your payment instrument number (such as a credit card number), and the security code associated with your payment instrument. All payment data is stored by our payment processor. The personal information we collect is housed by a third-party donor database (Bloomerang). Bloomerang has a security policy that can be viewed at any time: https://bloomerang.co/security-policy/
  2. How do we use your information?
    We process your information for purposes based on legitimate business interests. We use personal information collected via our site for a variety of business purposes described below.
  • To send you marketing and promotional communications. We may use the personal information you send us for our marketing purposes if this is in accordance with your marketing preferences. You can opt-out of our marketing emails at any time (see the “what are your privacy rights” below).
  1. To send administrative information to you. We may use your personal information to send you information about changes to our policies.
  2. To protect our site. We may use your information as part of our efforts to keep our site safe and secure (for example, for fraud monitoring and prevention).
  3. For other business purposes. We may use your information for other business purposes, such as data analysis, identifying usage trends, determining the effectiveness of our promotional campaigns and to evaluate and improve our site, service, marketing, and your experience.
  4. Will your information be shared with anyone?
    We only share information with your consent, to comply with laws, to protect your rights, or to fulfill business obligations. We may process or share data based on the following legal basis:
  • Consent: We may process your data if you have given us specific consent to use your personal information in a specific purpose.
  1. Legitimate Interests: We may process your data when it is reasonably necessary to achieve our legitimate business interests.
  2. Performance of a Contract: Where we have entered a contract with you, we may process your personal information to fulfill the terms of our contract.
  3. Legal Obligations: We may disclose your information where we are legally required to do so to comply with applicable law, governmental requests, a judicial proceeding, court order, or legal process, such as in response to a court order or a subpoena (including in response to public authorities to meet national security or law enforcement requirements).
  4. Vital Interests: We may disclose your information where we believe it is necessary to investigate, prevent, or act regarding potential violations of our policies, suspected fraud, situations involving potential threats to the safety of any person and illegal activities, or as evidence in litigation in which we are involved. More specifically, we may need to process your data or share your personal information in the following situations:
  5. Business transfers. We may share or transfer your information in connection with, or during negotiations or, any merger, financing, or acquisition of all or a portion of our business to another company.
  6. Third-party advertisers. We may use third-party advertising companies to mail communications. These companies may use information about your visits to our website and other websites that are contained in web cookies and other tracking technologies to provide advertisements about information of interest to you.
  7.  Affiliates. We may share your information with our affiliates, in which case we will require those affiliates to honor this privacy policy. Affiliates include any joint venture partners.
  1. Do we use cookies and other tracking technologies?
    We may use cookies and other tracking technologies to collect and store your information. We may use cookies and similar tracking technologies (like web beacons and pixels) to access or store information.
  2. How long do we keep your information?
    We keep your information for as long as necessary to fulfill the purposes outlined in this privacy policy unless otherwise required by law. We will only keep your personal information for as long as it is necessary for the purposes set out in this privacy policy, unless a longer retention period is required or permitted by law (such as tax, accounting, or other legal requirements).
  3. How do we keep your information safe?
    The personal information we collect is housed by a third-party donor database (Bloomerang). Bloomerang has a security policy that can be viewed at any time: https://bloomerang.co/security-policy/ Our payment processing system privacy policy can also be viewed at any time at: https://www.authorize.net/about-us/privacy/
  4. What are your Privacy Rights?
    You may review, change, or terminate your interaction with CFY at any time. Cookies and similar technologies: Most web browsers are set to accept cookies by default. If you prefer, you can usually choose to set your browser to remove cookies and to reject cookies. If you choose to remove cookies or reject cookies, this could affect certain features or services of our site.
  5. Controls for do-not-track features Most web browsers and some mobile operating systems and mobile applications include a Do-Not-Track (DNT) feature or setting you can activate to signal your privacy preference not to have data about your online browsing activities monitored and collected. No uniform technology standard for recognizing and implementing DNT signals has been finalized. As such, we do not currently respond to DNT browser signals or any other mechanism that automatically communicates your choice not to be tracked online. If a standard for online tracking is adopted that we must follow in the future, we will inform you about that practice in a revised version of this Privacy Policy.
  1. Do we make updates to this policy?
    Yes, we will update this policy as necessary to stay compliant with relevant laws. We may update this privacy policy from time to time. The updated version will be indicated by an updated “revised” date and the updated version will be effective as soon as it is accessible. If we make material changes to this privacy policy, we may notify you either by prominently posting a notice of such changes or by directly sending you a notification. We encourage you to review this privacy policy frequently to be informed of how we are protecting your information.
  2. How can you contact us about this policy? If you have questions or comments about this policy, you may email us at admin@cfypinellas.org, call us at 727-477-0624.

Grant Guidelines

All grant inquiries must be submitted and funds administered through a youth organization’s Board of Trustees. Groups whose home facility is in Pinellas County are welcome to apply and will be considered for grants. Groups who are part of, or affiliated with a school program (either public, private, or charter) are not eligible for funding within these programs. Grants may be requested within five specific funding areas, outlined on the following pages. All applications will be evaluated upon due diligence and merit of the request. Grant seeking organizations shall have programming for the season the request is made to be considered for a grant. The CFY Grants Committee and Board of Trustees may exceed these guidelines upon their discretion and best judgment in alignment with the organization’s overall mission and vision as stated above.

Organizations who have not previously received funds from CFY must first contact the CFY offices for a consultation of eligibility. Organizations who do not have a consultation with the CFY offices will not have their application considered for funding. An initial consultation to discuss eligibility prior to a grant deadline may be conducted via phone or email.

The priority of CFY’s Board of Trustees is to support access to recreational youth athletic programs for Title One eligible Pinellas County youth. While an organization may have other financial needs, CFY’s Registration Reimbursement programs are based upon Pinellas County Schools Title One eligibility only.

The program is available on a rolling basis throughout the year. It is imperative to meet the deadlines listed below as applications must be reviewed by the CFY Grants Committee and approved by the CFY Board of Trustees, both scheduled in succession following each submission deadline:

  • February 25
  • April 25
  • June 25
  • August 25
  • October 25
  • December 18

Applications must be submitted via the CFY website at www.cfypinellas.org/grants/application, including the organization’s Annual Budget and other supplemental materials as required by specific funding category (see page 2). All CFY grant application forms must be filled out using CFY forms only. Failure to provide the requested information on the appropriate CFY forms will render an application non-compliant and it will be returned for correction using the required forms. This may delay funding or result in denial of a request if not provided in a timely manner. All grants are awarded on a competitive basis regardless of historical funding; renewals or repeat funding for subsequent years/seasons is not guaranteed. CFY reserves the right to approve, deny, or counter-offer funding requests based on a formal review of the requesting organization’s annual budget submission and allocation. Please note that organizations applying for funding will be required to report any financial thefts occurring within the past 2 years including all relevant details to be considered by the CFY Board of Trustees.

Upon application approval, grantee will be required to sign the CFY Partnership Agreement outlining terms of the reciprocal partnership. Agreement includes the following conditions:

  1. Certification that funds will be used for purposes explicitly intended.
  2. Furnishing of documentation requested within 10 business days of request.
  3. Prominent display of CFY branding on all websites and print material.
  4. Signage or banners (as provided by CFY) in a prominent location at primary facility.
  5. Completion of Grant Impact Report within 90 days of the conclusion of the approved program season, detailing impact including supplemental documentation to be used by CFY for marketing purposes.

We look forward to receiving your organization’s submission! Thank you for serving the youth of our community.