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Privacy Policy

Revised 6/2026

CFY is committed to protecting the privacy of donors, scholarship applicants, grant applicants, volunteers, and program participants. This Privacy Policy explains how we collect, use, and protect your information when you interact with our website, educational scholarship programs, athletic grant programs, water safety initiatives, events, and services.

  1. What information do we collect? 

    • Personal Information You Disclose to Us. We collect personal information that you voluntarily provide when requesting information, submitting scholarship or grant applications, registering for events, making donations, volunteering, or otherwise contacting CFY.

    • Name and Contact Data. We may collect your first and last name, email address, mailing address, phone number, and other similar contact information.
    • Payment Data. If you register for an event or make a donation, we collect the information necessary to process your payment. This may include your payment instrument number and associated security code. All payment data is stored by our payment processor.
    • Third-Party Donor Management Platform. The personal information we collect is securely stored through Bloomerang, our third-party donor management platform. 
      Bloomerang Security Policy: https://bloomerang.co/security-policy/
   2. How do we use your information?
  We process your information based on legitimate organizational interests and to support our mission as a Pinellas.    County nonprofit.
  • Marketing and Promotional Communications. We may contact you regarding policy updates, program information, scholarship opportunities, grant opportunities, event registrations, or donation records.
3. Will Your Information Be Shared With Anyone?
We only share information when necessary to fulfill our organizational responsibilities, comply with legal requirements, or protect our rights.
  • Consent: We may process your information when you provide consent.
  • Legitimate Interests: We may process information when reasonably necessary to support CFY operations and programs.
  • Performance of a Contract: We may process information to fulfill agreements or obligations associated with donations, event registrations, scholarships, grants, or other services.
  • Legal Obligations: We may disclose information when required by law, court order, subpoena, or governmental request.
  • Vital Interests: We may disclose information to prevent fraud, protect public safety, investigate violations of policies, or support legal proceedings.
  • Business transfers: Information may be transferred during a merger, financing, acquisition, or similar organizational transaction.
  • Third-party advertisers: We may work with third-party service providers that use cookies and similar technologies to support communications and advertising efforts.
  • Affiliates and Partners: We may share information with affiliates, joint venture partners, or trusted organizations that agree to follow this Privacy Policy.

4. Do We Use Cookies and Other Tracking Technologies?

  • We may use cookies, web beacons, pixels, and similar tracking technologies to collect and store information.

  • These technologies help improve website functionality, analyze traffic, and enhance user experience.

5. How long do we keep your information?

  • We retain personal information only as long as necessary to fulfill the purposes outlined in this Privacy Policy.

  • We may retain information longer when required by tax, accounting, legal, scholarship, grant, or regulatory obligations.


6. How Do We Keep Your Information Safe?

  • CFY uses third-party providers that maintain security standards designed to protect donor, scholarship applicant, grant applicant, volunteer, and participant information.

  • Personal information is stored through Bloomerang.

Bloomerang Security Policy:
https://bloomerang.co/security-policy/

  • Payment processing information is governed by Authorize.net.

Authorize.net Privacy Policy:
https://www.authorize.net/about-us/privacy/

  • Bloomerang maintains SOC 2 Type II and PCI-DSS compliance standards to help protect the collection and transfer of donor information.

Bloomerang's Multi-Layered Security Approach

  • Product Security: Access controls, permissions, and audit logs help protect data.
  • Application Security: Security practices are incorporated throughout the software development process.
  • Infrastructure Security: Trusted technology providers support secure hosting and infrastructure.
  • Corporate Security: Policies and procedures are regularly reviewed and improved.
  • Security Education and Awareness: Employees complete ongoing security training to identify and mitigate risks.
7. What are your Privacy Rights?
  • You may review, update, or discontinue your interaction with CFY at any time.

  • Most web browsers automatically accept cookies. You may choose to remove or reject cookies through your browser settings; however, doing so may affect certain website features.

    • Do Not Track (DNT) Settings. Many browsers offer a Do Not Track feature. Because no universal standard currently exists, CFY does not respond to DNT signals at this time. If industry standards change, we will update this policy accordingly.
8. Do We Make Updates to This Policy?
  • Yes. We may update this Privacy Policy periodically to remain compliant with applicable laws and reflect changes in our practices.
  • Any updates will be reflected by the revised date at the top of this page.
  • If material changes are made, we may notify users through website notices or direct communication when appropriate.
  • We encourage you to review this Privacy Policy regularly to stay informed about how we protect your information.
How can you contact us about this policy? If you have questions or comments about this policy, you may email us at admin@cfypinellas.org, call us at 727-477-0624.

Grant Guidelines

All grant inquiries must be submitted and funds administered through a youth organization’s Board of Trustees. Groups whose home facility is in Pinellas County are welcome to apply and will be considered for grants. Groups who are part of, or affiliated with a school program (either public, private, or charter) are not eligible for funding within these programs. Grants may be requested within five specific funding areas, outlined on the following pages. All applications will be evaluated upon due diligence and merit of the request. Grant seeking organizations shall have programming for the season the request is made to be considered for a grant. The CFY Grants Committee and Board of Trustees may exceed these guidelines upon their discretion and best judgment in alignment with the organization’s overall mission and vision as stated above.

Organizations who have not previously received funds from CFY must first contact the CFY offices for a consultation of eligibility. Organizations who do not have a consultation with the CFY offices will not have their application considered for funding. An initial consultation to discuss eligibility prior to a grant deadline may be conducted via phone or email.

The priority of CFY’s Board of Trustees is to support access to recreational youth athletic programs for Title One eligible Pinellas County youth. While an organization may have other financial needs, CFY’s Registration Reimbursement programs are based upon Pinellas County Schools Title One eligibility only.

The program is available on a rolling basis throughout the year. It is imperative to meet the deadlines listed below as applications must be reviewed by the CFY Grants Committee and approved by the CFY Board of Trustees, both scheduled in succession following each submission deadline:

  • February 25
  • April 25
  • June 25
  • August 25
  • October 25
  • December 18

Applications must be submitted via the CFY website at www.cfypinellas.org/grants/application, including the organization’s Annual Budget and other supplemental materials as required by specific funding category (see page 2). All CFY grant application forms must be filled out using CFY forms only. Failure to provide the requested information on the appropriate CFY forms will render an application non-compliant and it will be returned for correction using the required forms. This may delay funding or result in denial of a request if not provided in a timely manner. All grants are awarded on a competitive basis regardless of historical funding; renewals or repeat funding for subsequent years/seasons is not guaranteed. CFY reserves the right to approve, deny, or counter-offer funding requests based on a formal review of the requesting organization’s annual budget submission and allocation. Please note that organizations applying for funding will be required to report any financial thefts occurring within the past 2 years including all relevant details to be considered by the CFY Board of Trustees.

Upon application approval, grantee will be required to sign the CFY Partnership Agreement outlining terms of the reciprocal partnership. Agreement includes the following conditions:

  1. Certification that funds will be used for purposes explicitly intended.
  2. Furnishing of documentation requested within 10 business days of request.
  3. Prominent display of CFY branding on all websites and print material.
  4. Signage or banners (as provided by CFY) in a prominent location at primary facility.
  5. Completion of Grant Impact Report within 90 days of the conclusion of the approved program season, detailing impact including supplemental documentation to be used by CFY for marketing purposes.

We look forward to receiving your organization’s submission! Thank you for serving the youth of our community.